Google Drive

The shared emLab Google Drive is intended to store only collaborative Google Docs/Sheets/Slides. Data should be stored on GRIT, and code should be stored on GitHub.

General structure

Google Drive
├── My Drive
│   └── ... whatever files you have on your personal Google Drive ...
└── Shared drives
    └── emLab/
        ├── central-emlab-resources/
        ├── communications/
        └── projects/

The emLab Google Shared Drive is organized into three main folders:

  • central-emlab-resources: includes meeting and event information, project management guidelines, onboarding materials, information about travel reimbursements, strategy, computing, and the team roster

  • communications: includes the blog schedule, publication and media tracking, and any Google Docs/Sheets/Slides relating to communications

  • projects: includes information on past (archive) and current projects

The Google Shared Drive and GRIT storage space share a very similar folder structure. The main difference is that the Google Shared Drive does not have data folders, because data belong on GRIT.

Project folder structure

emLab/projects/
├── archived-projects/
└── current-projects/
    └── ~example-project~/
        ├── deliverables
        ├── grant-eporting
        ├── meetings-and-events
        ├── presentations
        └── project-materials

Each project folder must contain at least the following 5 folders:

  • deliverables: final reports, paper manuscripts, other final deliverables not related to data outputs

  • grant-reporting: grant reports for funders

  • meetings-and-events: meeting notes, agendas, documentation for workshop/event planning

  • presentations: any presentations created for the project

  • project-materials: everything else that does not fit into one of these folders (i.e. drafts of methods, literature review, etc.)

Within those, each project can add folders and subfolders as needed.