1.5 Google Shared Drive
We have all experienced the moment where we can’t remember where a Google Doc is. To help solve this problem, we created an emLab Shared Google Drive, which is a centralized space for all of our documents to live within a shared file structure. Unlike files in My Drive (your personal Google Drive account), files within the Shared Drive belong to the team instead of an individual. So even if people leave, the files stay exactly where they are and aren’t lost with that person’s account. The structure of Shared Drive is detailed in Section 2. You can read more about Shared Drives here.
1.5.1 Sharing Files
Note: for Shared Drive, you either add someone to the entire Drive OR share individual files with them. You cannot share folders within a Shared Drive with external collaborators.
Members of the Shared Drive can see all folders and files within the Drive. If you want to send a quick link to someone who is part of the Shared Drive, simply copy the URL from your browser. There is no need to create a shared link if you are sending it to someone with access to the emLab Shared Drive.
If you want to share files with people outside of the emLab Shared Drive, that is still possible. Within a document, click on Share in the upper right hand corner. From there are two options: either add people’s emails or create a shared link.
1.5.3 Other Considerations
188.8.131.52 Actual location of the Google Drive folder on my computer
Remember that File Stream will stream, not save files to your computer. Therefore, there will be no folder directly under your devices / hard drives. Instead, your computer will detect the Google Drive folder as if it were an external device connected to your machine. On a Mac, the folder will therefore appear on your desktop, or under the
Devices tab of your Finder. On a Windows machine, it will appear under
This PC, next to your hard drive and any other connected devices.